The duties of the Secretary have customarily been to:

• Keep and publish the minutes of Area meetings, as follows;
  • Publish a summary of Assembly minutes in the Area Newsletter (“El Farolito”) as soon as possible. Provide complete Assembly minutes, to include all motions and results of voting, in hard copy at the following Assembly, these complete Assembly minutes to also be posted on the Area website. Orally present a summary of Assembly minutes at the following Assembly.
  • Publish minutes of the Trusted Servants breakout meeting held at Assemblies in the Area Newsletter as soon as possible.
• Type up all bids and motions and make copies available at the beginning of the Sunday morning session of Assemblies.
• Provide an Ask-It-Basket at Assemblies and record all questions and answers.
  • Ask-It-Basket is not part of official assembly business, and therefore customarily is not published as part of the Assembly minutes, but rather kept separate from the assembly minutes.
• Obtain a copy of the Big Book, Alcoholics Anonymous, from the Area Literature Chair and set out at Assemblies to be signed by attendees, the book to be presented at the end of Assemblies to the attendee with the least sobriety by the attendee with the longest sobriety.
• Maintain, update and make available the Area Information Pamphlet (AIP) to all members of the Area Assembly. The AIP should be maintained to reflect current Assembly practices. It is expected that the Pamphlet will not require reissuing in hardcopy format more frequently than once every rotation (two years). In addition, the Secretary will provide the Area Technology Committee Chair with an electronic format of the AIP to be posted on the Area Website. It is expected that the online AIP will be updated on an ongoing basis and as soon as possible by the Secretary.”