Information on the upcoming assembly including agenda, registration and location information.
The Area Assembly has customarily met three (3) times a year. A fourth Assembly may be held during the annual Area Convention.
The time (usually in March, August, and December) and place for the three (3) Assemblies has in the past been decided by the Assembly at least one (1) year in advance. Care should be taken when setting Assembly dates that conflicts with other major AA events of Area interest do not occur. Note: All information below is taken from the Area Information Pamphlet (AIP).
Business may be conducted by the voting members present at an assembly.
A GSR orientation meeting to include new members and visitors is to be a regular agenda item at each Area 46 Assembly.
The Saturday morning Assembly session is to go from 8:30 a.m. to 12:30 p.m. to allow for three morning committee meeting sessions, and the afternoon session to go from 1:45 p.m. to 5:45 p.m., if necessary.
Voting on non-election issues before the Assembly has usually been by a simple majority procedure. Voice voting may be used if possible. If an issue cannot be resolved with certainty by voice vote, then an actual count should be made based on show of hands. If an issue has three or more options, and after the first ballot there is no majority holder, then the option that received the least number of votes will be dropped from the ballot and we will vote again. This procedure will continue until one option receives 50+% of the votes. In the event of a tie, we go to the hat.
ELECTIONS (Qualifications and Election Procedures per the AA Service Manual page S22)
1. At the fall (September) meeting of each odd-numbered year, the Area Assembly has customarily held elections for Area Delegate, Alternate Area Delegate, Area Chairperson, Alternate Area Chairperson, Area Secretary, Area Registrar, and Area Treasurer. The terms of Service are for two (2) years, beginning January 1st of the following even-numbered year.
2. The Area Chairperson has customarily not appointed a nominating committee. Nominations have usually been as provided for in Sections I.I.5 and I.I.8.
3. All elected or appointed members of the Area Assembly in attendance have voting privileges of one vote only (see Section I.A). Absentee voting or proxies have not been valid in Area 46. Duly elected Alternate DCMs and Alternate GSRs who have registered with the Assembly as representatives of an absent DCM or GSR may vote. If both the GSR and the Alternate GSR of a Group are absent, then another member of that Group, with the approval of the Group Conscience, may vote as its representative.
4. It is recommended that all elections be in accordance with Third Legacy Procedures, as described in the AA Service Manual. The Area Chairperson usually reads the applicable portion of the AA Service Manual before balloting.
5. All members of the Area Committee (see Section I.D.3) including the immediate past El Farolito editor (who rotated out the December before the Election Assembly) are customarily eligible for nomination to office if present at the Election Assembly and if not previously elected to a term in that office. Any past DCM may also stand for nomination to office under the same conditions. Furthermore, any member of another AA Area may also stand for nomination to office under the same conditions, provided he/she has completed at least 6 months Service in Area 46.
6. Should the Delegate not be able to complete the term of Service, the Alternate Delegate usually assumes the Delegate’s duties. Later eligibility to be elected to a term as Delegate is as determined by the AA Service Manual.
7. Should the Chairperson of Area 46 not be able to complete the term of Service, the Alternate Chairperson usually assumes the Chairperson’s duties and is later eligible to be elected to a full term as Chairperson.
8. When there is only one eligible candidate for election to the office of Secretary, Registrar, or Treasurer of the Area Assembly, nominations for elections to these offices are then customarily taken from the floor.
9. Taking a drink of alcohol is usually considered an automatic resignation by the Delegate, Alternate Delegate, or any Area Assembly Officer.